Inventory

ETH operates and inventory system to manage its assets, including IT hardware. isginf maintains the inventory for the D-INFK.

It is implemented in ETHIS and its use is governed by the following regulations:

• ETH Zurich Financial Regulations, Article 95
• Guidelines for inventory management at ETHZ (downloadable here)
• D-INFK IT Purchase Regulation

Adding Objects to the Inventory

Generally, all objects with an original purchasing value of CHF 10,000 must be added to the inventory. The D-INFK has also regulated that all IT related orders processed by isginf with purchasing value of CHF 1,000 or more as well as all desktop computers, laptops and servers must be added to the inventory.

To add an object to the inventory please use the inventory request form.

Donations

ETH has rules that apply for accepting and dealing with donations:

• Art. 134 of Finanzreglement der ETH Zürich (english translation available)
• Verhaltenskodex der ETH Zürich für den Umgang mit Zuwendungen (German only)

The rules for the inventory above also apply for donations.

Lent Items

IT equipment that is only lent to organizations of ETH must be inventoried if it is on ETH premises for one year or longer.

Removing Objects from the Inventory

Inventoried items that are not at ETH anymore should be deleted from the inventory.

Disposal

Removing items from the inventory is part of our hardware disposal service. Devices that were disposed directly can be reported using this online form.

Sale and Donation

Devices that are sold, donated or relinquished for free will be automatically deleted from the inventory as part of the process.

Periodic Inventory Controls

isginf is responsible for executing the periodic inventory controls done every three years. We will contact all ITCs with a list of objects.

Inventory Sticker

Devices that are inventoried have a sticker attached (typically to the back side) that indicates the inventory number (2150-...) and also the end of the warranty: